Working Around the Rails

Working Around the Rails Working Around the Rails

Maintaining Our Standards

NCTD partners with many outside agencies for construction contracting, maintenance activities, and projects that require property access. Here you’ll find requirements for permitting, RWP training, property access, and more.

NCTD Right-Of-Way (ROW)

Permits, Licenses and Leases

Right of Entry Permits

Right of entry permits allow access to NCTD-owned property for a specific period of time to accomplish a specified activity, which generally involves construction work or construction related design services. Applicant will be charged a processing fee billed for NCTD labor time at fully burdened hourly rates.

Special Event Permits

Special event permits allow access to NCTD-owned property for a specific event such as a fair or marathon. This type of permit would allow non-continuous occupancy. This is a short-form permit and cannot be used for any construction activities, surveying, potholing, boring, environmental analysis, etc. Applicant will be charged a processing fee billed for NCTD labor time at fully burdened hourly rates.

License Agreements

License agreements allow installation of a facility such as pipelines or wirelines on NCTD-owned property. All license agreements include a provision that the facility will be removed or relocated within 30 days if NCTD requires the property for transportation purposes. Under a license agreement the licensee will be charged a one-time set-up fee as well as an annual license fee and an annual administration fee in accordance with the Board Approved Cost Recovery Fee Schedule.

Lease Agreements

Lease agreements allow use of NCTD-owned property. All lease agreements include a provision that the lessee must vacate the premises within 30 days if NCTD requires the property for transportation purposes. Under a lease agreement the lessee will be charged fair market value as a monthly or annual rental payment, as well as all related costs including determination of fair market value, premises, and viability.

Property Access Requests and Submittal Requirements

Property access requests for permits, licenses and leases should be sent electronically to and must include:

  • NCTD Property Access Form
  • Signed and sealed drawings of work to be performed
  • Work plan that includes (at a minimum):
    • Project purpose
    • Project scope
    • Means and methods
    • Equipment
    • Excavation or any earth movement (boring, potholing, digging, etc.) locations and depths
    • Excavation backfill, if applicable
    • Stormwater management plan, if applicable
    • Schedule
    • Subcontractors
    • Noise, dust, or other impacts from work/equipment
    • Traffic control plan, if applicable
    • Community outreach plan, if applicable
    • How Right-of-Way will be accessed
    • Environmental issues and permits obtained
    • Emergency contacts
    • Activity Hazard Analysis and Safety Plan
    • Any on-track movement must include a specific work plan that details the equipment that will be used on the track, the on-track movement that will take place and the qualifications of all personnel that will work on, in-between, or near the equipment. The personnel qualifications must include the last 12 months of all applicable training records and certifications.
  • Exhibit depicting encroachment area, including measurements to known monuments and distances from the edge of the closest track and edge of ROW
  • All contractors performing work on the ROW whose duties include inspection, construction, maintenance, or repair of railroad track, bridges, roadway, signal and communication systems, electric traction systems, roadway facilities, or roadway maintenance machinery are required to submit a Federal Railroad Administration (FRA) accepted 49 CFR Part 219 Control of Drug and Alcohol Use Plan

Additional information may be requested upon review of submission. A processing fee billed for NCTD labor time at fully burdened hourly rates will be charged for all submittals. Typical review period is 4-6 weeks. An agreement will be issued after NCTD has reviewed and approved the submittal, is in receipt of the required fees, and receives evidence of insurance as established and required by NCTD.

Amendments to existing agreements will also require a Property Access Request.

For more information, please contact NCTD’s Right-of-Way Coordinator at or (760) 967-2851.

ROW Support Services – Flagging Protection, Signal Support, and Track Protection

Work performed within NCTD’s Right-of-Way that involves personnel or equipment must have an NCTD-supplied railroad flag person for the duration of the work.

All entities requesting flagging protection, signal support, and track protection must:

1. Obtain authorization from NCTD

See Property Access Requests above to obtain authorization. For more information, please contact NCTD’s Right-of-Way Coordinator at or (760) 967-2851.

2. Complete the required forms:
Support Services Request Form
Bombardier Terms and Conditions Form
Billing Authorization Form

Three signed originals of the Terms and Conditions attachment must be completed and submitted with the rest of the forms in order to retain flagging and/or signal services. Return all Support Services forms to Bombardier Transportation.
The cost for all support services shall be paid to Bombardier Transportation by the party requesting the services.

Please contact Ralph Godinez at or (760) 975-9692 with any questions regarding the forms or process.

Roadway Worker Protection (RWP) Training

Due to the COVID-19 outbreak, in-person class sizes are being temporarily restricted to comply with social distancing recommendations.  Cancellations must be made no later than 48 hours in advance to allow rescheduling of empty seats.

The Federal Railroad Administration (FRA) requires railroads and/or their contractors to provide roadway worker protection (RWP) training to any worker whose job duties include inspection, construction, maintenance, or repair of track, bridges, roadway, signal and communication systems, roadway facilities, or maintenance machinery on or near the track (FRA 49 CFR 214).

The RWP training is a 4-hour, classroom-based training available in English as well as Spanish with prior arrangement. Participation is $165.87 per person with payment due at time of training via company check, personal check, or money order. No credit cards or cash can be accepted for payment of class fees. Re-certification is required annually.

Classes are offered at:

3700 Maritime Way, Oceanside

Classes are typically held Wednesdays and Fridays, 8:00 a.m. to Noon.
To schedule a class, please visit the RWP Class Scheduler.

Special arrangements may be made for off-site classes within a 50-mile radius of Oceanside. All off-site classes require a pre-payment at least 72 hours prior to the scheduled class.

Online classes are being offered on a limited basis.  Online training participants must have a computer with internet access and video capability. Email for details and assigned training dates.

For additional information, please contact:

Mark Lackey at (760)458-8441 /

PTC Configuration Management

PTC Controlling Assets

The PTC Controlling Assets document explains what PTC critical asset changes consist of along the NCTD’s ROW.

Change Request

The Change Request Form is intended for use by anyone originating changes to PTC critical assets on the NCTD right-of-way on the LOSSAN corridor from Santa Fe Depot to the Orange County Line. Generally, the users will include designers coordinated through the implementing agency, construction management coordinated through the construction management team, and maintenance workers coordinated through their supervisors. PTC critical assets include: center line track (horizontal and vertical), insulated joints, derails, at-grade crossings (highway, street, pedestrian, private), limit signs (for example CTC, Yard), milepost marker signs, point of switch, wayside signals, speed signs, and whistle boards.

Unplanned changes that occur during construction will be managed by the Construction Management team and the Resident Engineer. Unanticipated changes that have occurred, or are occurring as a result of maintenance activities, will be used by maintenance staff to report the changes to PTC critical assets.

Unreported Change

The Unreported Change Request Form is for use by individuals who discover unreported changes. It is expected that on occasion a railroad employee will discover changes that have occurred to track or other railroad assets due to outside influences such as vandalism, accidents, severe weather, or natural disaster. These changes may also be reported to NCTD by another entity, such as law enforcement, a new agency, or a private citizen. Regardless of how the change is detected, it should be reported immediately so that the appropriate corrective action can be taken.

Model-Approved Hardware Replacement

Model-approved hardware may be replaced without submitting a Change Request; however, the replacement must be reported through the Model-Approved Hardware Replacement Form. Inventory control labels for such items (or their packaging, as applicable) will include a Model Approval tag. Questions about the Model Approval status of a component should be directed to an employee’s supervisor.

Please email forms to

Storm Water Management Plan

In July 2013, NCTD was designated a Phase II, Non-Traditional Municipal Separate Storm Sewer System (MS4) Permittee by the State Water Resources Control Board Water Quality Order No. 2013-0001-DWQ NPDES Permit No. CAS000004. Pursuant to the MS4 NCTD has adopted an Storm Water Management Plan (SWMP) which is intended to serve as the storm water compliance document for all maintenance activities that occur at NCTD facilities and within the railroad Right-of-Way. The SWMP is a living document that is intended to be updated as new program elements are developed and implemented.

NCTD Storm Water Management Plan

Storm Water Prevention Plan Template 

Erosion and Sediment Control Plan